Election of Student Memberships on University Committees 2024-2025
Election of Student Memberships on University Committees 2024-2025
Introduction
The university is dedicated to fostering and promoting students' active involvement and collaboration in the administration of the University. To ensure that that the university takes into account students' views and opinions and to promote their sense of belonging to the HKU community, the university provides several opportunities for student representation on university committees.
In 2024-25, the Election of Student Memberships on University Committees (“the Election”) will take place in November. Details of the Election are listed below:
Number of Vacancies
This year we have 35 vacancies of student representatives (21 Undergraduates "UG" and 14 Postgraduates "PG") for 13 University Committees below.
| 1. Academic Advising and First Year Experience Committee | 2 UG only |
| 2. Careers and Placement Committee | 1 UG, 1 PG |
| 3. Committee for the Selection of Wardens, Masters and Tutors | 2 UG, 2 PG |
| 4. Committee on Campus Life | 2 UG, 1 PG |
| 5. Committee on Catering | 2 UG, 2 PG |
| 6. Committee on Halls | 1 UG not residing in a residential hall, 1 PG residing in a residential hall |
| 7. Committee on Health, Safety and Well-Being | 1 UG, 1 PG |
| 8. Committee on Personal Development and Counselling | 2 UG, 1 PG |
| 9. Committee on Student Affairs | 2 UG, 1 PG |
| 10. Discrimination Complaints Committee | 2 UG, 2 PG |
| 11. Equal Opportunity Committee | 1 UG, 1 PG |
| 12. HKU Horizons Committee | 2 UG only |
| 13. Library Committee | 1 UG, 1 PG |
Info Session (zoom):
A briefing session will be held to let students know more about the background of the nomination/ election of student representatives, their roles and responsibilities and Q&A.
Info session: Zoom (Oct 17, 2024) 16:00-17:00 (HKT)
(https://hku.zoom.us/j/91968482227, HKU Portal login required)
Language: English
Target participants: All HKU students
Moderators:
- Mr Laurence Tang (Head of Campus Life)
- Mr Lo Wing Ching (current UG student representative of Academic Advising and First Year Experience Committee and HKU Horizons Committee)
- Mr Lee Ka Hei (current UG student representative of Discrimination Complaints Committee and Equal Opportunity Committee)
- Mr Kumar Manish (current PG student representative of Committee for the Selection of Wardens, Masters and Tutors)
Timeline:
Oct 15, 2024 - Announcement of peer-nomination period, election period and info session details
Oct 17, 2024 - Zoom info session
Oct 17 to 25, 2024 - Peer-nomination period
Oct 29, 2024 - Announcement of verified nominations
Oct 30 to 31, 2024 - Period of withdrawal of candidacy
Nov 1 to 13, 2024 - Promotion period for candidates
Nov 7, 2024 - Public Consultation (in case of bad weather, the Public Consultation will be postponed to Nov 8, 2024)
Nov 11, 2024 2:00p.m. to Nov 13, 2024 5:00p.m. – Online Election
Nov 15, 2024 - Announcement of election results
Briefing session for elected student representatives (To be confirmed)
Nov 15, 2024 to Nov 14, 2025 - The term of office for student membership begins.
Submission Method of Nomination Forms
Please complete the online nomination form https://wp3.cedars.hku.hk/form/web/ucomm24 and upload the scanned copy of "Particulars of Nominators" from Oct 17 till Oct 25, 2024 23:59.
Nomination Regulations and Procedures
Each candidate must be nominated in writing by at least ten eligible voters (“nominators”) on the Particulars of Nominators.
- Each candidate can be nominated up to two committees in the Election.
- Candidates are not allowed to concurrently participate in the election of a committee and its sub-committee.
- Each eligible voter can nominate up to one candidate for each vacancy.
- Each eligible voter can nominate up to two candidates in the Election.
- If the number of candidates is the same as or fewer than the number of places available for election by the nomination deadline, there is no need for an election and the candidate(s) will be declared elected unopposed.
Determination of the Result of the Election
The candidate(s) who receive(s) the highest number of valid votes among all the candidates in the respective committee shall be declared elected.
If two or more candidates receive the same highest number of valid votes, a re-election will be conducted within 60 days following the announcement of the election results. The re-election shall follow the same voting procedures as the initial election. The re-election shall include only the candidates involved in the tie. All eligible voters shall be notified of the re-election date, time, and procedures at least 7 days prior to the re-election.
Ethical Conduct
Dishonesty or fraud in any part of the nomination and election process will lead to disqualification
The elected candidates should observe the confidentiality and integrity to execute the duties of student representatives.
Candidates' Profile
Please click here for the candidates’ profiles.
Online Election
Nov 11, 2024 2:00p.m. to Nov 13, 2024 5:00p.m.
Election Regulations
Please click here for the election regulations.
Election Results
Please click here for the election results.
Support to Student Representatives
CEDARS is committed to providing support to student representatives in collecting feedback from general students. Meetings and briefings will be arranged for student representatives to foster good communication with different University officials in committee meetings.