Register and Assessment
Registration and Assessment
Students’ responsibilities
Students must observe the deadline for registration for the SEN Support Service. If you wish to apply for special examinations arrangement in this semester, you should complete all the required registration procedures on or before the last day of the Reading Week, which is 15 March 2025 (Saturday)
Before the deadline, you should have:
☑ Completed the electronic application form.
☑ Uploaded ALL the required supporting documents. (Please refer to the Guidelines on Documentary Evidence for the specific requirements)
☑ Make an appointment with your Case Manager as soon as possible upon receiving the email notification of the assignation of your Case Manager
☑ Participate in the support planning and implementation process
☑ Actively communicate with your SEN Case Manager on any changes to your needs and/or arising difficulties
☑ Your HKU email address will be the main communication channel. Please check your email regularly and inform SEN Support immediately when there are any updates in your contact or personal information.
Important Notes:
1. If you fail to complete the above by the deadline, some support services, such as special examination arrangement, will not be arranged in that same semester due to the processing time required. Accommodations for the next semester will be arranged as normal. Students with SEN are strongly encouraged to register as soon as possible.
2. Please see the Specialist's Report Form template for your reference. This form is intended to be an easy-to-follow template form for specialists to fill in, especially for students that are recently diagnosed / needs to have an updated report. It is not compulsory. If you have medical documents that fulfilled the requirement set out in the Guidelines on Documentary Evidence (see above), you do not need to submit this form.
3. If you would like to apply for special timetabling arrangement for your examinations, you must complete the registration procedure and raise your concerns to your case manager by 17 September 2024. Please note that such request has to be supported documentary evidence.
4. If you have received special examinations arrangement before and would like to continue to receive special examinations arrangement, you must also attend the Needs Review meeting with your SEN Case Manager and submit updated supporting documents (if applicable) before the aforementioned deadline.
Registration procedures
See the Registration Procedure in PDF for a screen-reading friendly version.
Specification for documentary evidence
For documentary evidence like medical letters, professional reports or proof for past accommodations, please observe the requirements set out in the Guidelines of Documentary Evidence.
Privacy protection
Registration for SEN Support is voluntary, and students are free to withdraw at any time. We are committed to meeting the University’s policies of personal data privacy protection. We ensure that the collection and release of student information are only for the purposes of service arrangement.
Assistance or alternative registration methods
To arrange alternative ways of registration, please contact us by phone at 3910-3200 or by email at cedars-SEN@hku.hk.
