Resource Hub for registered Student Societies in HKU

Booking Arrangement during Resources Allocation Period 2024

Types of Venues	Booking System / Primary Contact
Common areas booking
1.1 Open Spaces*
a. Venues managed by CEDARS	HKU Facilities Booking System
b. Venues managed by Estates Office	Submission of Proposal to CEDARS
c. Composite Building Foyer (managed by CCSO)	HKU Facilities Booking System
d. Sun Yat Sen Place / Haking Wong Podium	Submission of Proposal to CEDARS
1.2 Publicity Spaces
a. Venues managed by CEDARS	HKU Facilities Booking System
b. Venues managed by Estates Office	Submission of Proposal to CEDARS
Indoor venues booking
2.1 Central classrooms	Write to Examinations Office (roombook@hku.hk) to check availability first.
2.2 Loke Yew Hall/ The Grand Hall/Yuet Ming Auditorium	1. Write to Examinations Office (roombook@hku.hk) to check availability first. 2. Download application form from Examinations Office . 3. For Loke Yew Hall booking, send the completed form to cedars@hku.hk to seek approval.
2.3 Activity Rooms inside Amenities Centres
	Chong Yuet Ming Amenities Centre (online booking) / (contact)
	Fong Shu Chuen Amenities Centre (online booking) / (contact)
	Pokfulam Amenities Centre (online booking) / (contact)
2.4 Activity Rooms inside Composite Building (managed by CCSO)	HKU Facilities Booking System
Sports Facilities booking
3.1 Group/Student Societies	Centre for Sports and Exercise

* Some of the open/publicity spaces are managed by Estates Office and individual bookings from student societies would not be accepted. Hence, student societies have to submit applications via CEDARS (cedars@hku.hk).

* For bookings of 1.1, student societies have to submit event proposals for consideration. For a and c, student societies have to upload proposal in HKU Facilities Booking System. For others, please go for a step-by-step online form "Submission of Proposal to CEDARS".

Types of Resources	Primary Contact
Funding for student activities
1.1 Funding Allocation to Registered Student Societies	CCSO
1.2 Grants to Student Societies	CEDARS
1.3 Other funding for service project/student project/education programme	CEDARS
Equipment
2.1 Equipment managed by CCSO (e.g. cable cover, marquee, tables, chairs, step platform, etc.)	HKU Facilities Booking System
2.2 Equipment managed by Amenities Centres (e.g. tables, chairs, music stands, projector, green gowns, black gowns, etc.)
	Please contact Centre staff of Chong Yuet Ming Amenities Centre (contact)
	Please contact Centre staff of Fong Shu Chuen Amenities Centre (contact)
	Please contact Centre staff of Pokfulam Amenities Centre (contact)
2.3 Audio visual Equipment	Learning Environment Services
2.4 Audio-Visual Support Services (Chargeable Services)	Learning Environment Services (GROUP-ITS-AVSUPPORT@hku.hk)
Bulk Email Request (Guidelines)	Online Form - Bulk Email Service for Student Societies
Supporting Document for Booking of External Venues	Send Email to CEDARS (cedars@hku.hk)
Notice Boards managed by CCSO	CCSO
Mail Collection Service	CCSO
Campus access of events run by Student Societies	Registration
Accommodation for organizing orientation camp
Summer Letting of Halls	CEDARS (cedars.housing@hku.hk)
Kadoorie Centre	Kadoorie Centre Reservation Request Form
The Swire Institute of Marine Science	The Swire Institute of Marine Science (swims@hku.hk)
Car Parking
Parking E-coupon	CCSO
Car Parking for Visitors	Estates Office